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Hosting guests

The rules for hosting guests at the University of Warsaw and financing their stay are defined by the Rector’s regulations:

  • RECTOR’S ORDINANCE NO. 11
    dated February 6, 2019, regarding the amendment of the Rector’s Ordinance No. 130 of December 12, 2018, regarding the Regulations for Hosting Guests at the University of Warsaw and Financing Their Stay.
  • RECTOR’S ORDINANCE NO. 130
    dated December 12, 2018, regarding the Regulations for Hosting Guests at the University of Warsaw and Financing Their Stay.
  • RECTOR’S ORDINANCE NO. 32
    dated March 5, 2025, regarding the amendment of the Rector’s Ordinance No. 130 of December 12, 2018, regarding the Regulations for Hosting Guests at the University of Warsaw and Financing Their Stay.

The Online Registration of Foreign Visitors (IRGZ) is mandatory. The system is overseen by the Welcome Point of the University of Warsaw, which provides substantive supervision and support.

Ticket purchase

The purchase of tickets for UW guests covered by the tender agreement with Why not TRAVEL must be made through the agent. More information: Purchase of tickets for business trips.

Accommodation

The responsibility for accommodating foreign guests lies with the UW unit responsible for organizing their arrival.

The International Relations Office provides accommodation or assists in finding it only for those foreigners who are under its care (see IRO Regulations).

Foreign guests can be accommodated in the following University of Warsaw facilities:

ERASMUS program scholarship holders are asked to contact the Section for Foreign Students of Partial Studies BWZ at iro.incoming@adm.uw.edu.pl, tel. +48 22 55 20 487.

University of Warsaw also cooperates with various hotels / hotel groups.
Guests and their accompanying persons, as well as employees and students of the University, can receive discounts regardless of who is paying.

Note:

  1. When making reservations, always ensure that the prices offered for a given date by the hotel or online booking systems (e.g., Booking.com) are not lower than the prices negotiated by the University. Reservations should be made at favorable prices for the requester without referring to the University agreement. Apart from the price, also pay attention to the possibility of deferred payment and free cancellation of the reservation.
  2. Questions regarding room availability should be directed to the reservation department of the facility.
  3. Questions about group reservations (from 10 people) should be directed to the representatives of the hotels listed below.
  4. For questions, please contact BWZ: international@adm.uw.edu.pl, +48 22 55 24 008.

 

  1. Hotel Bristol, a Luxury Collection Hotel, Warsaw *****
    Contact: Iwona Walas Iwona.Walas@luxurycollection.com tel. +48 22 55 11 809, tel. +48 502 153 653
  2. Louvre Hotels Group:
  3. Orbis and Accor Hotels:
  4. Hotel Radisson Blu Sobieski Warsaw ****
    Contact: Blanka D’Onofrio Email: blanka.donofrio@radissonhotels.com Tel: +48 22 322 66 81, +48 691 377 881
  5. Syrena Group Hotels:
  6. Motel One Warsaw Chopin ***
    Contact: Sylwia Pazdur Email: sylwia.pazdur@motel-one.com Tel: +48 22 417 60 01
  7. Barcelo Warsaw Powisle ****
    Contact: Marta Targońska  Email: warsawpowisle.sales@barcelo.com Tel: +48 537 861 305