Before your arrival
You must be nominated by your home institution for the Erasmus exchange with the University of Warsaw (UW). In response to the nomination the UW International Relations Office (IRO) will send you an e-mail with the application instructions.
Apply online. It is compulsory to upload all the required documents and submit the online application.
Application deadlines: for the 1st semester and the whole academic year – May 15th; for the 2nd semester – November 15th
Once accepted you will receive the Confirmation of Acceptance by email.
□ Learning Agreement
Send your Learning Agreement (approved by your home university) to the IRO. It will be signed by both the Departmental and Institutional Erasmus Coordinators and send back to your home institution.
All non-EU/EEA citizens should contact the Polish Consulate or Embassy in their country of residence. Detailed information about the visa procedure is available on the website of the Polish Ministry of Foreign Affairs.
□ Mentor Programme
If you are interested in getting a Mentor (a local student who can collect you from the airport and help you during your first days in Warsaw) contact the Erasmus Student Network of the University of Warsaw at firstname.lastname@example.org
Upon your arrival
□ Confirmation of arrival
If your home institution requires a confirmation of arrival please come to IRO with a form from your home university.
□ Health Insurance
Provide the IRO with a proof of health insurance valid for the whole duration of your stay (e.g. European Health Insurance Card).
□ Electronic Student Card
Collect the payment form (fee is 17 PLN ) from the IRO. After transferring money (e.g. at a post office), return the confirmation of payment to the IRO and sign the application form.
□ Course Registration
You have to be registered for all your courses in the university data management system called USOSweb.
For sports or language courses you register yourself through the Token Registration
For other courses please check the registration procedure of the unit in question.
Please keep in mind that every student is entitled to a maximum of 30 ECTS per semester (+10%).
During your stay at UW
□ Changes to the Learning Agreement
To make any changes to your LA please contact the Mobility Coordinator at your receiving UW unit. Then bring the signed document to the IRO UW.
□ Extension of Stay
Students who would like to extend their study period at UW to the second semester have to submit the Extension Form. The form has to be signed by the both the students’ home university and Mobility Coordinator.
Before your departure
□ Confirmation of Stay
Return all the borrowed books to the Unviersity libraries and come to the IRO to obtain the Confirmation of Stay. If your home university has its own form please bring it with you. The last day the IRO can confirm is the last day of the winter/summer examination period.
□ Evaluation Questionnaire
Fill out an (obligatory) anonymous online questionnaire.
Fill out the obligatory ‚Clearance Slip’ in USOSweb
□ Transcript of Records
Once all your grades appear in USOS and you manage to fill out the online questionnaire, send an e-mail to IRO UW requesting the Transcript of Records. The original Transcript of Records will be sent to the International Relations Office of your home university and a scan will be sent to your email address.