Checklist for Visiting Students

Before your arrival

□ Application

▫ Apply online at www.mobility.uw.edu.pl Upload all the required documents and submit the online application.

Application deadlines: for the 1. semester and the whole academic year – May 15th; for the 2. semester – November 15th

▫ Send all the required documents by post to International Relations Office (IRO UW) postal address.

□ Learning Agreement

Prepare your proposal of the Learning Agreement (list of courses). Check subjects in the online course catalogue: http://informatorects.uw.edu.pl/en/ and/or at: https://usosweb.uw.edu.pl/ (directory) and discuss it with the Mobility Coordinator at the receiving UW unit. 

□ Order of Payment

Based on the Learning Agreement the IRO UW issues your Order of Payment. You have 2 weeks to pay and send the confirmation of payment to the IRO.

□ Acceptance

▫ Once accepted your status at www.mobility.uw.edu.pl will change to ”accepted”. You will receive a Letter of Acceptance via e-mail  (by post if requested).

▫ Upload an electronic version of your photo at  www.mobility.uw.edu.pl.

□ Visa

All non-EU/EEA citizens should contact the Polish Consulate or Embassy in their country of residence. Detailed information is available on the website of the Polish Ministry of Foreign Affairs: www.msz.gov.pl

Upon your arrival

□ Electronic Student Card

▫ Contact the IRO UW to get a payment form (fee is 17 PLN ~ ca 4 €). After transferring money (e.g. at a post office), return the confirmation of payment to the IRO UW and sign an application form. The student card is ready within 2-3 working days.

▫ Provide the IRO UW with a proof of your health insurance valid for the whole duration of your stay (e.g. European Health Insurance Card). Health insurance is needed during application for student card procedure.

□ Confirmation of arrival

If your home institution requires the confirmation of arrival please come to IRO UW with a proper form from your home institution. 

□ Changes to the Learning Agreement

To make any changes to your Learning Agreement (LA) please contact the Mobility Coordinator at the receiving UW unit. Then bring the signed document to the IRO UW. You should collect signature from the Mobility Coordinator of the units the offer the courses you have selected. One Learning Agreement form per unit (if you study at two units – you need two Learning Agreements, signed by two different coordinators).

□ Course Registration

You have to be registered for all your courses in the university data management system called USOS.

With detailed questions concerning courses please contact the Mobility Coordinator of the unit that offers the course in question.

□ Order of Payment II

Based on the changes to your Learning Agreement the IRO UW issues your new (updated) Order of Payment. You have 2 weeks to pay and send or bring the confirmation of payment to the IRO UW.

Before your departure

□ Confirmation of Stay

Return all the books to the University libraries. Only in this case you are able to receive the Confirmation of Stay at the IRO UW.

The last day the IRO UW can confirm is the last day of the winter/ summer examination period.

□ Evaluation Questionnaire

Fill out an (obligatory) anonymous online questionnaire at http://ankieter.mimuw.edu.pl

□ Transcript of Records

Once all your grades appear in USOS and you fill out the online questionnaire, send an e-mail to IRO UW. Your Transcript of Records will be prepared and sent via e-mail to your e-mail address. Original Transcript of Records (hardcopy) will be sent by post to the address provided by you in the correspondence.